Purchasing, Travel and Reimbursement Resources

OSU Vendor List with Purchasing Process (TBA)


Before you go:
Out of Country travel:

If you are traveling out of the United States and/or for longer than 30 days, you must register your trip with the Office of Risk Management.

Rental Car

If you need to rent a vehicle for travel, please email Jennifer Cohen for rental contract information. When utilizing the Enterprise contract for one way vehicle rentals you will initially be charged a drop off fee.  This fee can be removed manually when you pick up your vehicle rental at the Enterprise Rental Office.  Currently this is a manual process for Enterprise and so they can’t guarantee that the booking agent will remember to remove it for you.  It is in your best interest to try and remember to check for it when you are picking up your vehicle. You can access the Enterprise reservation system online.  First go to myosu.oregonstate.edu and login.  Under the "Employee" tab there should be a link for Enterprise.

Motor Pool. 

Students are required to use Motor Vehicles for ground travel around Oregon to do work.  Using a personal vehicle should be used only a last resort.  Information for Motor pool can be found here.

When you return:

Travel Reimbursement Request form

Receipt Reimbursements (You should always use a direct-pay location or a location that can be paid for with the department purchase card whenever possible. Reimbursements should be a last resort and kept under $100. Please see below for a list of direct payment locations).

Direct Pay/Invoice Locations:

OSU has some contracted vendors that can be used for direct bill supply purchases.

Local Direct Bill/Invoice Restaurants:

Remember, even when direct billing the meal you cannot go over the per diem amount per person.  Restaurant procedures may vary, so contact them directly to confirm what is required for the purchase.

• American Dream Pizza • Gathering Together Farms • Pizza Hut • Hilton Garden Inn Corvallis • Baja Fresh • Jimmy John's •Quizno’s • Big River • Bombs Away (Groups of 6 or more) • McMenamin’s • Cafe Yumm! • Nearly Normal’s • Tarntip • New Morning Bakery • Togo’s • del Alma • Old World Deli • University Hero • Domino’s Pizza • Papas Pizza Parlor • Woodstock’s Pizza Parlor • e.cafe • Pastini

Autopay Vendors

For questions about vendors and reimbursements, email Cat Mullins.